custom real estate crm
Real Estate

Real Estate CRMs: Bridging the Gap between Customer and Business

Written by Rajat Khattar Posted by Carolina

Rajat Khattar

Customer Relationship Management (CRM) software is a set of applications, policies and technologies used by companies to manage and analyze customer interactions and data throughout the business relationship. This improves the rapport between businesses and customers, which assists in customer retention and drives sales growth. The CRM system's main job is to collect information on customers, and compile points of contact between the customer and the agency from channels including the website, direct mail, telephone, live chat, social media and extraneous marketing tactics. It also serves as a central repository to track and store the customers' personal data, buying preferences, and purchase history.

How Real Estate CRMs Work

The CRM software makes it easier for real estate agencies to have access to their customers' information. It amalgamates client data and documents into a single database for easy management. To stay up-to-date with all transactions, the real estate CRM software keeps track of interactions between the business and the clients (e-mails, phone calls, social media activity), automates workflow processes (tasks, calendars, and alerts), plus tracks performance and productivity.

Key Features of the Best Real Estate CRMs

Across the board, the best real estate CRMs will have features that facilitate relationship building, easy automation outreach, lead sourcing, MLS integration, and an intuitive user interface. Robust real estate CRMs should have features to:

  • Send automatic e-mails and reminders
  • Track communication with contacts (e-mail, phone, etc.)
  • Allocate certain actions to certain contacts
  • Organize contacts into separate, specific categories (buyers, sellers, etc.)
  • Keep track of properties the client is interested in

Common features will include:

Marketing Automation :

Repetitive tasks are automated to boost marketing efforts to customers at different stages of the relationship.

Salesforce Automation :

This prevents duplicate communication between a salesperson and a customer. The real estate CRM system helps by automatically tracking all contact and exchange between parties.

Geolocation Technology/Location-based Services :

Some real estate CRM systems can create geographic campaigns based on clients' location. Also, geolocation is used in networking and contact management to find prospective customers based on location.

Types of Real Estate CRM Software

Real estate agencies and brokerages choose the type of CRM that best fits their needs, especially with the security and maintenance of their data. There are two ways they can choose to implement a CRM system.

On-premises CRM :

With this type of CRM, the real estate agency is responsible for the control, security and maintenance of their database. Doing this means that, instead of buying subscriptions, the company purchases licenses up front. The software stays on the company's server, and is responsible for the cost of upgrades.

Cloud-based CRM :

Also known as SaaS (Software-as-a-Service), this stores data on a remote network that agents can access at anytime, anywhere there is an internet connection. A third party service provider will sometimes oversee installation and maintenance.

Agencies might see a cloud based CRM as a less expensive option (the cloud is implemented quickly, and its easy utilization appeals to agencies with limited technological expertise or resources), but agencies with more complicated CRMs might find an on-premises deployment model more beneficial.

Reaping the Benefits

The real estate CRM system helps to manage clients, showings, open houses, closings, and the overall buying and selling process. All of this leads to major benefits to the companies that utilize this software.

Improved Organization and Client Tracking

CRMs for realtors allow better organization, providing a single base to store leads, client information and documents. Automation of task lists, dashboards, workflows, and alerts also helps with organization and keeping agents on task.

Furthermore, agents are able to distinguish between immediate prospective clients and those who are not looking to buy or sell. The CRM quickly shows whether or not a client is in the buying or selling process, allowing the agent to either focus on the client or continue the relationship with regular e-mail marketing.

Enhanced Insight

The reporting feature of the CRM gives agents a clear look into the sales trajectory. They are able to make the necessary changes to key metrics that aren't showing satisfactory results by finding out the cause.


Chetu does not affect the opinion of this article. Any mention of a specific software, company or individual does not constitute an endorsement from either party unless otherwise specified. This blog should not be construed as legal advice.

Founded in 2000, Chetu is a global provider of application programmer services, custom solutions and support services. Chetu's specialized technology and industry experts serve startups, SMBs, and Fortune 500 companies with an unparalleled software delivery model suited to the needs of the client. Chetu's one-stop-shop model spans the entire software technology spectrum. Headquartered in Plantation, Florida, Chetu has fourteen locations throughout the U.S. and abroad.

Privacy Policy | Legal Policy | Careers | Sitemap | Referral | Contact Us

Copyright © 2000-2024 Chetu Inc. All Rights Reserved.

Button to scroll to top

By continuing to use this website, you agree to our cookie policy. GOT IT