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4 Reasons to Automate Your Employee Onboarding Process

William DawseyBy: William Dawsey

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When it comes to testing out a software program, both automatic and manual testing can be performed by a business's engineers. This testing helps to see how the software reacts to various factors and scenarios. Some of the most common types of testing on software include network testing, integration testing, smoke testing, and regression testing.

The employee onboarding process in different organizations might vary because of differences in the tasks and time length that are involved. While some human resources professionals simply treat the process as completing the paperwork for newly hired employees, others recognize that onboarding begins from the moment when an offer is made until when an employee becomes a productive member of the company.

Some organizations treat onboarding as something that happens in a single day while others treat it as an ongoing process that lasts 12 months and even longer. During this period, new employees are introduced to the company's culture and environment so that they can assimilate and gain a thorough understanding of what is expected of them. Using an employee onboarding process flow chart can help you to understand the importance of completing onboarding effectively. Automating the onboarding process at your company can allow your organization to enjoy benefits in many areas.

4 Reasons to Automate Your Onboarding Process

There are many reasons for companies to consider automating their onboarding processes. Here are four of the primary reasons companies should consider implementing an automated process.

Efficient Onboarding Improves Employee Retention

1) Efficient Onboarding Improves Employee Retention

One of the most important advantages of automating your employee onboarding process is that doing so can help to increase your employee retention rates. When companies are able to retain a higher percentage of their employees, they will save money, resources, and time that they would otherwise have to spend on recruitment efforts.

Despite the fact that a strong employee onboarding process is important, many companies do not have an established process for how newly hired employees are handled. This leads to many professionals looking for new jobs within months of being hired and to higher turnover rates.

Good onboarding can help to build teams that help businesses to thrive. When you automate the process, it helps to eliminate human error when new accounts are established or when contracts are sent and tracked. However, automation involves more than simply reducing the number of administrative tasks and paperwork. It also helps companies to engage candidates after they have accepted job offers.

Automated onboarding can allow the behind-the-scenes processes to be seamless so that human resources professionals can concentrate on engaging their newly hired employees. Welcoming and including new employees makes them feel like they are part of the organization. When employees feel like the onboarding process is effective, they are more prone to be committed to their organization and its goals. Streamlining the onboarding process through automation can help companies to retain their key employees for much longer.

Onboarding Automation Reduces Costs

2) Onboarding Automation Reduces Costs

Reducing costs is a key goal of many business owners and corporate executives. Onboarding automation helps to lower organizational costs by reducing how many workers are required to input new employee data. Reducing the number of administrative work hours can save a significant amount of money for an organization. Newly hired employees can also start working and become productive more quickly. Onboarding automation can also help to save money on paper. While companies might hesitate to spend money on new software, the return on investment from onboarding automation makes the investment worthwhile.

Increase Productivity with Onboarding Automation

3) Increase Productivity with Onboarding Automation

Automation does not replace the people who welcome newly hired employees. Instead, onboarding automation enhances and complements the efforts of human resource professionals to welcome new employees.

On average, a new employee will have to complete as many as 54 tasks during employee onboarding. They might have to set up new IT accounts, email accounts, and cloud storage accounts. They might also have to attend meetings and participate in various training sessions. If human error is introduced during this process, it can quickly throw a newly hired employee off and lead to confusion.

Since technology constantly changes, new systems, software, and apps require an onboarding process to be regularly updated. Automating your company's onboarding process can help to keep everything current.

Onboarding automation helps to increase the productivity of new employees. Employees who do not receive effective onboarding are much less likely to feel confident in their abilities to perform in their new positions. By contrast, those who do undergo effective onboarding will feel more confident in their abilities much earlier, allowing them to be more productive.

The process of onboarding new employees should extend beyond their first day or week. This helps newly hired employees to learn what they need more quickly so that they can become productive and contribute much faster. When the process is streamlined and organized, new employees feel valued by their companies because they understand that they want them to succeed. In turn, this leads to improved performance, job satisfaction, and loyalty.

When onboarding is haphazard and ineffective, new employees can quickly become disengaged and frustrated. Workers who are not helped during the learning curve of their new jobs may become complacent. A large organization with an ineffective process stands to waste millions of dollars each year from a loss of productivity.

Centralize and Simplify Paperwork

4) Centralize and Simplify Paperwork

One of the biggest headaches of onboarding employees is the seemingly endless paperwork. When a new employee starts at your company, you do not want to overwhelm him or her with paperwork on the first day. Automation helps to eliminate redundancies by using online forms that collect needed information from employees. Your employees can use e-signatures for important documents from a centralized platform. This helps to avoid having to deal with multiple hard copies and documents simultaneously. Once a new employee finishes the paperwork, all of the forms will be automatically saved online.

Automating your company's onboarding process for newly hired employees can save time and money while increasing productivity and employee retention. The returns on investment that your company can enjoy include cost savings, improvements in retention and morale, and better productivity.

Chetu offers custom employee onboarding software development to create tailored solutions for the new hire onboarding process used by different organizations. Consult with an expert today.


Chetu, Inc. does not affect the opinion of this article. Any mention of specific names for software, companies or individuals does not constitute an endorsement from either party unless otherwise specified. All case studies and blogs are written with the full cooperation, knowledge and participation of the individuals mentioned. This blog should not be construed as legal advice.

Chetu was incorporated in 2000 and is headquartered in Florida. We deliver World-Class Software Development Solutions serving entrepreneurs to Fortune 500 clients. Our services include process and systems design, package implementation, custom development, business intelligence and reporting, systems integration, as well as testing, maintenance and support. Chetu's expertise spans across the entire IT spectrum.

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